This will come into effect for 2024 applications (i.e. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Family emergency while studying abroad? University Way It is your responsibility to ensure that the work is submitted on time. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; If you can find evidence, its a good idea to apply for conventional ECs. What would you like the Union to do? HA Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. We are one of the largest student-led organisations in the UK. If you self-certify then you should hear 1-2 working days. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. 'Extenuating Circumstances' are events that are . hbbd```b``K@$Xa7X)"+! UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Extenuating Circumstances'? HPpuVru0 However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Theywontusually accept things such as viruses, disk corruption, printer problems etc. . If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Extenuation Procedures | University of East London If you do not submit the requested evidence, your claim will normally be rejected. how to apply for extenuating circumstances ucl I have offers from manchester and UCL. Not submit your assessment at the usual time, but have an opportunity . EMC You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. You can find a guide to submitting your claim on Portico on the UCL website. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Were led by studentsand that means youre in charge. For either route, it makes sense to get in touch as soon as possible. You can only defer time-limited assessments (e.g. Detail of where to submit the form are in your Student Handbook. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. See Section 2.9: If you miss the deadline for EC claims. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Appendices should be kept to a minimum and should not be used to get round the word limit. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Further information about the support available to you can be found on our Help and Advice pages. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. You should be informed of the mitigation decision within one week of the EC Panelmeeting. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. This step-by-step guide will clarify how to do that. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Some other situations beyond your control typically arent considered viable extenuating circumstances. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Although we encourage you to discuss coursework with others, the final product must be your own work. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. . Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! Non-IOE students should refer to their own faculties for EC advice. We live by four promises. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. However, you have the right to appeal your results via the. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Yes, as long as they fall within the same 14-day period. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Read the Extenuating Circumstances regulations before completing this form.2. Self-certified ECs: No earlier than 2 weeks before the deadline. EMC Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. What are extenuating circumstances for financial aid? You can find further details in UCL's Self-Certification Policy. A decision cannot be made until your evidence is received. HPpuVru0 All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. /Tx BMC how to apply for extenuating circumstances ucl Extenuating Circumstances | Students Union UCL Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Then youll know where you are and how best to proceed with the assignments involved. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Extenuating Circumstances | UCD Current Students You can find information about the Extenuating Circumstances procedure in your student handbook. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Applying for an EC STEP 1. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. You can self-certify for ECs within certain conditions. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. ` & These include: If you think you fall into the first bracket of situations, you should escalate your application. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Our job is to make sure you feel supported every day. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. before 12.00 noon on the due date. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. butler county election office phone number / . If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. All coursework should be submitted by 12.00 noon on the stated deadline. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Examination stress is a common experience and not usually considered an extenuating circumstance. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb See also Extenuating Circumstances and Reasonable Adjustments (section 10). Source: Glenn Cartsens Peters/Unsplash. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be EMC Deadlines for Geography modules are available from the Moodle pages for each module. Your evidence will need to cover the full period for which you are requesting mitigation. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . EMC endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. /Tx BMC wide range of UCL support services are available for you, too. Need support during your admission journey? Do Share & Care schemes work for student accommodation? You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream How to apply for extenuating circumstances? Explained by FAQ Blog Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Well keep you active in a way that works for you. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. %%EOF Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. How to apply for extenuating circumstances - Study International But you cannot self-certify once the exam has started; you must provide evidence. /Tx BMC ECs are designed for emergencies. how to apply for extenuating circumstances ucl. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Compiling the relevant documents and information can help speed your application along. Q!GQe#8! You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. /Tx BMC Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Advertise a vacancy on our platform today. ECs are designed for emergencies. National Student Money Week: Here's how we're supporting you. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). SeeSection 2.7: Self-Certification. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Together,wecanmake the world around usbetter, on campus and beyond. Extenuating Circumstances: a guide for students Make sure that you know what you need to submit and the deadline for submitting claims. All IOE EC requests are considered by the IOE EC panel. e.g. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Extenuating circumstances Other universities may prefer to meet with you in person to decide how to move forward. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. References in the text should be in the author/date (Harvard) format. If you're struggling with situations beyond your control, extenuating circumstances could help. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You apply for extenuation via an online form. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision.
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how to apply for extenuating circumstances ucl