Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. UKG Dimensions supports two types of authentication: Basic and Federated. Classified employees, officers of administration, students, and temps)will use UKG Ready. With Federated Authentication, the users password is stored in another system (called an Identity Provider or IDP). UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. Simplify recruiting, onboarding, self-service and benefits administration. Authentication. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. If your request is for a single day, please select Single Day under the Request Type field. Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. Collaborate with peers, post your questions, or even suggest product enhancements. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. From the Dashboard, navigate to the Approvals tab. Project sponsors are Mark Schmelz, Kelly Wolf, and Melody Riley Ralphs. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Click on the Change Request button on the top right-hand corner of the screen. Comments added will be visible to both your manager and payroll administrator. We've mapped the content in the sequential order that we recommend to help simplify your education experience. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. We anticipate lots of change requests as employees learn to use the system. Clocking in and out typically becomes routine in a week or two. Loading. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. the system has allowed us to tighten our policies and reduce excess costs . Authentication is the action of verifying the identity of a user or process. If you do not have the full report open, you will not be able to approve entries. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. 7. To clock out, repeat steps 1 3. Beneath the clock in the My Timesheet panel, click Clock Out. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. Employeesnew to UKG Ready will needlearn to use it. In fall 2022 most administrative units, not already using UKG Ready will on board. UKG Ready. Global workforce management for complex industry needs. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. Look to your future. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . Thats why we build products designed to inspire your people and your organization to grow and thrive. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. Ultimately yes. Yes, all employee groups eligible for paid time off will request time off. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Welcome to UKG Dimensions Online Help How Can We Help? If needed, MFA must be addressed by the customer 's own IDP. With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. All departments using UKG Ready will adopt a standard pay period for hourly employees. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. DIDP supports email, text, and token-based MFA. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. This is going to bring up this months timesheet. You should see a small blue expansion arrow, click that. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. About this app. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Exclusive new research from Forrester shows an 89% return and payback within 6 months. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. Overtime must be authorized in advance by theemployee's manager. Head to our Support page. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. If you are Rejecting a change request from an employee, click Reject and put an explanatory note in the comment box. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Time, attendance, and scheduling dont have to be a drag on productivity. Select Add a Time Entry from the Change Request drop down menu. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. We think youre pretty special when youre a UKG Customer. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. For Non-Exempt (Overtime Eligible) Employees (Classified, Forecast, Students, and Temporary Employees). We think youre pretty special when youre a UKG Customer. . While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. If you're an employee trying to log in to your UKG Dimensions system, contact your company's UKG administrator for the login URL to your UKG product and bookmark it for the future. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. There is no need to clock out for breaks as this is paid time. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Functions are limited. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. As leaders in culture, we help customers to realise whats possible when they invest in their own people. For federated authentication, you can also have multiple identity providers within the same tenant. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. 11. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook Time, attendance and scheduling dont have to slow down productivity. How can employees access their time records ? Start of fall term, Sept. 15th Oct. 15th. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). UKG Dimensions; UKG Ready; Customer Experience . Give your people the power to achieve the extraordinary. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). Because multiple IDPs are supported within the same tenant, multiple links can be included. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). We want to pay employees as quickly as possible with the shortestpossible lag. Collaborate, learn, and get support for your UKG solution! Look to your future. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. Check with your department's payroll administrator. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. When I first downloaded the app for work, it worked fine. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. Now more than ever, organisations need to rely on accurate, impactful data. The developer provided this information and may update it over time. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. If an employeeforgets to clock in or out or clocks in early or late for anyreason they will simplysubmit a change request thatwill then be approved by their manager. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. This will bring you to the Time Off Request screen. Safety starts with understanding how developers collect and share your data. info@ukg.com All rights reserved. For help, e-mail knowledgepass@ukg.com There will be online training and support available from trained department champions. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Click on the link called Request Time Off. On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Select the date you wish to make the change for, and click the arrow to proceed. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. . Take a tour of our global workforce management solution. Collaborate, learn, and get support for your UKG solution! Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. Collaborate, learn, and get support for your UKG solution! How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. So recently coming back from a vacation. With your days selected, click the Start Request button in the top right-hand side of the screen. The app ends up having me log in twice and on the second attempt. Take a tour of our global workforce management solution. It is the rightway to operate a large and complex payroll. UKG Dimensions. To cancel an approvedtime off request, navigate to the Home screen. A dialogue box will pop up asking you to select which type of leave you wish to use. UKG Dimensions . To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. This will bring up the employees timesheet. Make it easy for your people to bring their best selves to work. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. Time clocks are used where large numbers of employees report to a central work area without access to a computer. Clocking out for unpaid meal breaks is adepartment decision. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Retaliation is prohibited by UO policy. After the events of 2020 and 2021, employees have more power than ever before. Take a tour of our global workforce management solution. Thats why we build products designed to inspire your people and your organization to grow and thrive. In office environments employees can use their desktop computers. The Request Time Off dialogue box will appear that will capture the details of your request. Notes: Then you can hit submit for it to be sent off for approval. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Will all university departments use UKG Ready ? Before you can log in, we'll need your company's code. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. No meal period is required if the work period is less than 6 hours.". Look to your future. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. No. RequestTime Off (Sickand Vacation Leave). Managers can take care of exceptions as they come up . Timesheets are approved by the department. Here you will see pending requests for time off, change requests, and time entries from your employees. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Give your people the power to achieve the extraordinary. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Loading. Employees in units already using UKG Ready won't notice any change in the software. Navigate to your timesheet and hit the option to submit a change request. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Select Cancel Time Off as the Change Type, and select the date you would like to change. The university needs to ensure that all of its employees are paid accurately including for any overtime, shift differential or premium earnings they are entitled to according to labor laws, UO policy and collective bargaining agreements. Time collection method, physical clock or web clock, is a decision each department will make. Notes: Learn about how analytics turns information into actionable insight. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. Visit us on Twitter WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Need more support for your UKG solution? With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. Clicking on this icon will show a menu with different options. Authentication is the action of verifying the identity of a user or process. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. Change is difficult and must be supported and well communicated. Schedule time with Ben to review topics in our. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). UKG Dimensions supports two types of authentication: Basic and Federated. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. We think youre pretty special when youre a UKG Customer. Thats why we build products designed to inspire your people and your organization to grow and thrive. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. Link text is customizable. Should you need help with these items, please contact your employers HR/payroll department directly. Find the product that best fits your needs. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. Collaborate, learn, and get support for your UKG solution! The following table outlines the capabilities of the various customer requirements. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. Once these units are settled and using the system successfully remaining units, including academc units,will on board. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. . An identity provider hosted in the Dimensions Cloud called Dimensions IDP(DIDP), The Dimensions IDPProxy (DIDPProxy) service that acts as an IDP to an SP, but then redirects to one or more IDPs. Thats why we build products designed to inspire your people and your organization to grow and thrive. 9. Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. Take a tour to see how you can simplify your HR processes. To clock in, select the Clock In button. . MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. The following changes are supported by our project sponsors;HR, BAand Information Services. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. Visit us on YouTube. Will Iclock in and out for mealand break periods ? How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Co project managers are Mark McCulloch and Jon Marchetta. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for.
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